Ready for Belgium's 2027 time registration law.
Every Belgian employer must have an objective, reliable way to record working time by 1 January 2027. Exalise's RFID clock-in system gets you there — tap in, tap out, and every hour is logged automatically. No paper, no spreadsheets, no enterprise HR suite to fight with.
Get started with this solutionTime registration software, in two sentences
Exalise Time Management is time registration software that lets employees clock in and out with an RFID badge or a tablet webapp — every entry is automatically timestamped, stored, and turned into a report your accountant or HR office can use as-is.
No paper timesheets, no Excel file someone has to add up by hand every month, and no enterprise HR suite that needs a months-long rollout.
The 2027 time-registration obligation
From 1 January 2027 every Belgian employer must record working time objectively, reliably and accessibly. Here is what that means in practice.
- It applies to every sector and every headcount — there is no lower threshold.
- A paper list or an Excel file filled in on trust almost certainly no longer qualifies.
- The law mandates no specific technology: RFID badges, a kiosk tablet or an app are all allowed.
- Exact technical requirements, retention periods and penalties are not yet fully published.
Why is this becoming mandatory?
The obligation traces back to a 2019 European Court of Justice ruling: without a system measuring daily working time it is virtually impossible to verify that maximum working hours and minimum rest periods are respected. Several member states have already legislated. Belgium follows, with 1 January 2027 as the deadline.
Who does it apply to?
- Every Belgian employer, private or public — whatever the sector.
- Any headcount: there is no minimum of 10 or 50 employees.
- Full-time, part-time, flexible, home-working and mobile staff all fall under the same rule.
Confirmed
- Applies to every employer, regardless of sector or size
- The system must be objective, reliable and accessible
- No mandated technology — you choose the method
- Deadline: 1 January 2027
Not yet final
- Exact technical requirements for the system
- How long the recorded data must be kept
- Penalties for non-compliance
- Any sector-specific exemptions
Built for SMEs, not for HR departments
An HR suite for a 500-person company solves a problem you don't have — and is priced accordingly. A free punch-clock app usually can't handle part-time hours, parental leave or an exception on a public holiday, and rarely produces a report your accountant can use without rework. SMEs up to 100 employees sit between those extremes — exactly where most systems forget them.
What an SME actually needs
- No dedicated HR person to run the system
- Schedules that handle part-time, leave and exceptions automatically
- A fixed, published price — visible before you pick up the phone
- A monthly report your accountant or payroll office can use directly
- Running within a day — not a months-long implementation
Sound familiar?
The owner who also does HR
Nobody holds the title "HR manager" — the owner, or someone with three other jobs, keeps the hours, usually in Excel. That works until the company grows or the law changes.
The workshop with part-time shifts
Rotating shifts, part-time staff and occasional overtime make a fixed schedule unusable. A system that treats every exception as a special case costs more time than it saves.
The team working from home or on the road
Not everyone clocks in at the same door. A system that only works with a physical terminal automatically excludes part of your team.
Not another HR suite. Not a bare punch clock.
Most time-tracking tools are built for companies ten times your size, or for none at all. Exalise sits exactly where a KMO needs it.
Basic clock-in apps
Register a tap, and that's it. No real schedules, no part-time or leave handling, no report your accountant can actually use.
Exalise Time Management
RFID clock-in, real schedules, part-time and leave built in, and a monthly overview your HR office can use — nothing more, nothing less.
Enterprise HR suites
Built for a 500-person HR department, priced and configured to match. Months of onboarding for features you will never touch.
Built for SMEs with up to 100 employees. Full stop.
What Time Management actually is
- RFID or iPad clock-in, without the hassle
- Real schedules, with part-time and leave built in
- A monthly report your accountant can actually use
- A fixed price, visible before you call
- Running within a day
What it isn't
- Not a full HR platform with payroll or leave requests
- Not a months-long implementation project
- Not a consultant selling you a workshop first
- Not a "request a quote" before you see a price
Nothing to buy to get started
Use an iPad or tablet you already have. No reader, no badges, no waiting on delivery.
The same schedules and reports
Under the hood it's the exact same system as with RFID — same schedules, same monthly reports.
Upgrade whenever you want
Move to RFID badges whenever you're ready. No new setup, no lost data.
Start without RFID hardware
Not sure yet, or don't want to invest in readers and badges right away? Run Time Management as a web app on an iPad or tablet you already own — employees check in on the screen, no card or reader needed. Switch to RFID badges whenever you're ready; all your data carries over.
How clock-in works — RFID card or webapp
- 1
Employee clocks in
With a tap of the RFID badge on the reader, or by selecting their name on the iPad web app — no PIN, no login, either way.
- 2
Instant registration
The system records the clock-in with a precise timestamp in under a second, whichever method was used.
- 3
Data is stored
The session is saved to the database and immediately visible to management.
- 4
Reports update live
Attendance, overtime, and scheduling reports reflect the new entry instantly — badge or webapp, it makes no difference.
RFID
J. SMITH
How it works in practice
No stock photos — this is the actual RFID clock-in flow employees use every day. Want to see it with your own schedules and team?
Product walkthrough video — coming soon.
Request a live demoFeatures
A complete workforce time management solution built for industrial and office environments.
RFID Clock-in
Employees tap their RFID card to clock in and out. Instant registration, no manual timesheets.
Schedule Management
Define weekly work schedules per employee. Set hours, days off, and override individual days with ease.
Attendance Reports
Generate reports for any period — total hours worked, absences, overtime, and late arrivals, all in one overview.
Work Session Tracking
Every clock-in and clock-out is stored as a session. View the full history per employee or across the team.
Days Off & Holidays
Configure company holidays and individual days off. The system accounts for them in calculations automatically.
Role-based Access
Managers see their team. HR sees everyone. Employees can only view their own data. Access is scoped by role.
Tested for three months at Esma NV
Before offering Time Management to other businesses, we ran it ourselves — three months, ten employees, at Esma NV. The goal wasn't just working software. It was software an employer with no HR department can actually manage, on top of everything else running a small business already demands.
Esma NV's team includes part-time staff and employees on parental leave, so the schedule engine had to handle real exceptions, not just a nine-to-five default. And at the end of each month, the business needed one clean overview it could hand straight to its HR office — not a spreadsheet someone had to rebuild by hand.
Built for real schedules
Part-time hours, parental leave, and day-by-day overrides — handled without a workaround.
Easy for the employer
No dedicated HR admin required. Set it up once, and the monthly numbers take care of themselves.
HR-ready exports
A monthly overview built to hand straight to your accountant or HR office — not reformatted by hand.
Before vs. after
✗ Without Exalise
- ✗Employees fill in paper timesheets
- ✗HR manually adds up hours each month
- ✗Errors and disputes about who worked when
- ✗No easy way to check late arrivals
- ✗Overtime calculations done in spreadsheets
✓ With Exalise
- ✓RFID tap registers instantly — no manual entry
- ✓Reports generated automatically
- ✓Full audit trail for every clock-in and clock-out
- ✓Late arrivals flagged automatically
- ✓Overtime calculated and visible at a glance
Time registration software vs. Excel
Excel doesn't cost anything extra — until it goes wrong. Here's what changes when you switch.
| What matters | Excel file | Exalise Time Management |
|---|---|---|
| Objective & verifiable | No — figures are entered by hand and can't be verified after the fact | Yes — every tap is timestamped and stored automatically |
| Time spent per month | Manually adding up and correcting hours | The report builds itself |
| Part-time & leave | Every exception is a manual formula | Built into the schedule engine |
| Audit trail | None — cells can be edited later with no trace | Full log of every clock-in and clock-out |
| Risk at inspection | High — unlikely to meet the 2027 law | Built to meet the requirements |
| Time to set up | Instant, but grows into a time sink | Running within a day |
What does it actually save you?
A short calculation instead of a vague promise.
Count the hours you or your HR office currently lose each month collecting, correcting, and adding up hours — in Excel, on paper, or over WhatsApp messages. Multiply that by that person's hourly cost. That's the cost already hiding in your process today, before you even factor in the compliance risk at an inspection.
Time registration software removes that adding-up and correcting work: entries are correct from the start, schedules account for part-time and leave automatically, and the monthly report is ready without anyone assembling it.
Indicative pricing. Still in development.
We're still building Time Management out further. The prices below show how we plan to offer it — one published rate for both clock-in methods, no request-a-quote games. Final rates follow at launch.
Be there from day one
Want to be one of the first businesses using this? Get in touch — as a pilot participant you work directly with us on what's still being built, and together we work out a fair price for your team.
Try for free
Up to 100 employees, for 2 months
€0
- RFID badge and webapp clock-in
- Full access to schedules, reports and alerts
- No obligations — ends automatically after 2 months
Small
Up to 20 employees
€49 /month
- RFID badge and webapp clock-in
- Schedules, overtime & absence reports
- Monthly HR-ready export
- RFID optional — one-off €149 setup per reader, hardware bought by you
- Month-to-month, cancel anytime
Larger
21 to 100 employees
€49 + €2 /employee above 20
- RFID badge and webapp clock-in
- Schedules, overtime & absence reports
- Monthly HR-ready export
- Manager alerts by email or Telegram
- RFID optional — one-off €149 setup per reader, hardware bought by you
Once launched, you'll be able to switch freely between the webapp and RFID badges — no data lost.
Indicative prices, subject to change, excl. VAT — no final rates while we're still in development.
Frequently asked questions
What is time registration software?
Time registration software is a digital system that automatically records when employees start and stop working — via an RFID badge, app, or webapp — instead of manual timesheets or Excel files.
Is time registration software mandatory in Belgium?
From 1 January 2027, every Belgian employer must have an objective, reliable way to record working time. Digital time registration software is the most practical way to meet that requirement.
What does time registration software cost for an SME?
Exalise Time Management has an indicative price of €49 per month for up to 20 employees, and €49 plus €2 per employee above 20 for teams of 21 to 100 — so €169 per month for 80 employees. Both clock-in methods are included; an RFID reader adds a one-off €149 setup fee. Final rates follow at launch — current participants test it via the pilot programme.
Does an Excel file comply with the new legislation?
Almost certainly not. The law requires an objective and reliable system — an Excel file filled in by hand can't be independently verified after the fact.
Do I need RFID hardware to get started?
No. You can start with the webapp on an iPad or tablet you already own, and switch to RFID badges later with no data loss.
What company size is this built for?
Exalise Time Management is built specifically for SMEs with up to 100 employees — too big for a bare punch clock, too small for an enterprise HR suite.
When does time registration become mandatory in Belgium?
From 1 January 2027. Every employer must then record working time objectively, reliably and accessibly, regardless of sector or headcount.
Does an Excel file comply with the 2027 law?
Almost certainly not. An Excel file filled in afterwards is neither objective nor verifiable — it can be changed at any moment without trace. The law asks for a system that records actual start and end times.
What does time registration cost for a company of 10 employees?
An indicative €49 per month up to 20 employees — so €49 for 10 people, whether you use the kiosk tablet, the employee app or RFID badges.
Do I need IT knowledge to run this?
No. It is designed to be managed by the owner or an employee with no technical background — setup usually takes less than a day.
Ready to modernise your time tracking?
Tell me about your workforce size and current process — I'll show you how this fits.
Contact us